There’s no doubt that Covid-19 has caused the world’s biggest home working experiment. Government enforced lockdowns around the globe has meant the majority of us – especially in London – have moved to work remotely. A study reported in Personnel Today in April, showed that around 77% of people who had not previously worked at home before felt that their employer – including many small London businesses, no doubt – had done a good job handling the remote work transition. What’s more, three quarters of those asked said they believed their managers trusted them to be productive from home and that their remote working may well continue post-pandemic. Which is why many small business leaders are wondering ‘How can we secure our home office for remote working?’

Experts believe that the benefits of more remote working in the long term range from businesses being able to shrink office footprints and the overheads that go with them and reducing the cost, time and stress of commuting to improved work-life balance and greater people productivity.

Whether your people continue to work remotely beyond Covid-19 or not, this series of four articles has all been about the various simple and cost effective ways you can keep your IT infrastructure, IP, data and confidential information safe and secure while your people work at home. We hope it proves valuable to your small business now and in the future.

This, then, is our last post in the series and it hones in on the benefits of utilising Cloud backup to help prevent data loss.

So, here’s the final part of our ‘How can we secure our home office for remote working’ checklist

For this fourth article in our four-part ‘How we can secure our home office for remote working’ checklist, we’re going to explain how using Cloud backup can help you prevent data loss. Read on then to discover:

  • Home office security checklist for remote workers
  • Why use Cloud server backups
  • Why not all Cloud backup solutions are the same
  • The way we backup at totality services
  • What to do next?

Home office security checklist for remote workers

So this final article – on the ability of Cloud backup to prevent data loss – completes our home office security checklist for your remote workers. Don’t forget, we’ve covered items 1 to 6 in our three previous posts and you can find links back to those in the list below.

  1. Securing your Wi-Fi and Internet (covered in Part 1)
  2. Protect Internet browsing with a DNS provider (covered in Part 1)
  3. Update your operating system to the latest version (covered in Part 2/link to article?)
  4. Install and use the latest antivirus/malware protection (covered in Part 2)
  5. Develop strong passwords and use a password management tool (covered in Part 3/link to article?)
  6. Move administrator rights to a separate account (covered in Part 3)
  7. Use Cloud backup

Why use Cloud server backups

Your business’s data is a vital resource and asset. It can be lost or put beyond your reach in a number of ways. These include by a breach of your cybersecurity (and the risk of this happening increases with remote working), accidental erasure, or by computers crashing or being lost, stolen or damaged by fire or flood.

By using an online – or Cloud – server the contents of your computers’ hard drives can be automatically backed-up, through the Internet, to a specialist third-party service. These online backup services give you the ability to quickly restore any information or data you might lose.

Why not all Cloud backup solutions are the same

As you can imagine, there are differences between backup solutions and which you choose will depend on your needs. For example:

 

  • A file-level backup backs up only your files and folders.

 

  • An image-level backup takes a ‘snapshot’ of your entire server or other computers where important information is stored and creates backups called images, these are then used to restore a copy of your entire server or computer, including software and settings, onto the same or new hardware.

 

  • Local backups are stored somewhere in your home office, like on an external hard drive, and can be quicker to access but are vulnerable to theft and natural disasters.

 

  • Online backups are stored in the Cloud and are not affected by problems or disasters local to your home office, but can be slower to access or retrieve since they’re held remotely.

The way we backup at totality services

Here at totality services we fully understand the need for our clients to regularly backup their data and provide such a service for their office based mainframes, PCs and laptops, all as part of an ongoing managed IT solution.

If you’d like to benefit from a similar good quality level of backup provision to protect your data when being accessed via your teams’ home devices, we’d recommend a subscription to one of the many automatic backup service providers, such as Carbonite, Crashplan or Backblaze.

And while we’d recommend a comprehensive image-based backup solution for your office computers, your team could easily backup to an external hard drive to protect your data. Proven and trusted hard drives are available from a range of well-known manufacturers including Western Digital, SanDisk and Seagate.

No matter which backup solution you select for your office and your teams’ home technology, the critical thing is to ensure everyone regularly backs up their data.

What to do next?

We hope you’ve enjoyed our four part series and found our home office security checklist for your remote workers both helpful and useful.

Don’t forget, if you manage a London-based small to medium-sized business, you can call the award and accolade-winning team hear at totality services for a confidential, no-obligation chat about your cybersecurity requirements now and in the future. You’ll soon discover why we’ve become the go to IT support team for London.

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COVID-19 Update: Face-to-face IT meetings have been temporarily replaced with Microsoft Teams sessions, and our engineers will be able to carry out IT assessments remotely.